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09 - Your dedicated team on the ground in Japan

Start with a representative office

Establishing a presence in Japan does not have to mean setting up an entire corporate structure or hiring a full team from day one. With Japan Trade Advisor, you can outsource your Japan operations to a trusted local partner who understands your product, your goals, and the complexity of the Japanese market.

We act as your representative office, managing the full range of on-the-ground activities so you can focus on your core business.

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What we offer


Office setup and legal foundation

  • Guidance on the right type of legal entity (branch office, representative office, etc.)

  • Office location planning, registration, and leasing support

  • Coordination with legal advisors and certified administrative scriveners

Staff hiring and HR management

  • Recruitment of local or bilingual staff

  • HR policy setup aligned with Japanese labor law

  • Payroll management and employment contract support

Accounting and financial administration

  • Coordination with trusted Japanese accountants

  • Monthly bookkeeping, tax filings, and legal compliance

  • Bilingual financial reporting for your headquarters

Optional services:


Function fully as local representative or MD for Japan:


Other optional services

Product launch and marketing

  • Localization of product messaging and promotional materials

  • Building sales channels and executing marketing campaigns

  • Trade show support and lead generation

Customer service and communication

  • Communication with Japanese clients and partners

  • Customer support, relationship management, and follow-up

  • Acting as the local face of your company

Infrastructure and daily operations

  • IT setup, logistics coordination, and vendor sourcing

  • Bilingual communication with authorities and service providers

  • Real-time reporting and regular strategy meetings


Complaint handling

  • Complaint handling can be very time consuming and extremely tough for many reasons. Complaint handling thus must be negotiated case by case. Complaint handling requires you have a consulting contract with us for at least one years.

Why choose Japan Trade Advisor as your local team?


With over 30 years of hands-on experience in both Japan and Europe, we understand Western business expectations as well as Japanese corporate culture. By outsourcing your Japan operations to us, you benefit from:

  • lower setup and operational costs

  • faster and smoother market entry

  • deep local knowledge and trusted networks

  • full transparency and bilingual communication

When is this service right for you?

  • When you want to test the Japanese market before fully committing

  • When you require experienced, local management without full hiring

  • When your team lacks the language or cultural insight

  • When previous attempts at entering Japan did not succeed

Next steps


Contact us for a free consultation and discover how Japan Trade Advisor can act as your dedicated business unit in Japan - without the complexity or cost of building one from scratch.

Want to learn more about Japan, & doing business in Japan?

Dont forget to check up on our blog, "Looking into the Japanese mind".This blog is about Japanese business culture, its about Japanese business norms and practices, its a too for you to understand how Japanese think when they do business with you.You will find our blog on the following page:Inside the Japanese mind

Price: Ask for a price Basic package 2 million JPY / month s+ all costs Min 6 months contract

3 months prepayment

Japan business advisor advising mainly on import and export between Japanese and non-Japanese companies.
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